> ## Documentation Index
> Fetch the complete documentation index at: https://aidocs.ethanbragdon.icu/llms.txt
> Use this file to discover all available pages before exploring further.

# Seats & Membership Capacity

> Understand how Starfire AI organization seats relate to invitations, active members, Business plans, and billing.

# Seats & membership capacity

Seats represent the number of organization members covered by a seat-based plan when that billing model is enabled.

## Seats are a billing concept

A member can require an organization seat even when they do not have an administrator role. Seat usage and role permission are separate concerns.

## Before inviting

Check:

* current seat count
* active/pending membership
* plan rules
* whether adding a seat changes subscription billing
* whether the member actually needs organization access

## Pending invitations

Whether a pending invitation reserves a seat depends on the active billing implementation. The organization-management surface should be treated as the source of truth for current seat consumption.

## Add or remove seats

When seat changes are supported, Starfire should update the organization subscription relationship and resulting entitlements without creating a disconnected duplicate subscription.

## Removing members

Removing a member can reduce active seat usage according to the current billing rules. It does not automatically cancel the organization subscription or delete resources the organization owns.

## Downgrades

Before reducing seat capacity below current membership, resolve which members should remain active. Starfire should not silently delete organization members merely to satisfy a lower seat count.

## Troubleshooting

If invitation capacity and billed seat count disagree, inspect:

* organization membership
* pending invitation policy
* BillingAccount
* Stripe subscription item/quantity when applicable
* reconciliation state

<Note>
  Exact Business pricing, seat minimums, proration, and billing cadence belong to the current production plan configuration and can change without changing this conceptual model.
</Note>